July 17th, 2025

How to Beat the Heat & Keep Cool During Summer Events at Our Venue

Summertime brings sunshine, blooming flowers, and long days, which create a perfect atmosphere for weddings, parties, and celebrations. But in Tennessee, when temperatures soar like they have lately, keeping your guests comfortable is just as important as the décor and food you select. So, how do you and your guests stay cool during an event? Here are some of our tips to do just that here at The Venue at Lenoir City.

Take advantage of our indoor and outdoor event spaces.
One of the perks of hosting your event at our facility is the flexibility of our spaces. For outdoor ceremonies or receptions, we suggest scheduling them during cooler times of the day. Morning or sunset events are not only cooler, but the light provides lovely photo opportunities. If it does get too hot, guests can enjoy a break inside our air-conditioned Fireside Concourse or Lakeway Ballroom area.

There are plenty of shade options on our grounds.
The value of the comfort of shade cannot be underestimated when planning your outdoor event. Whether it’s an informal, backyard-style picnic or a more formal and elegant outdoor wedding, your guests will seek shade in the heat. Our covered patio seats up to 100 guests and provides the perfect escape from the sun during the heat of the day. Mother Nature also provides opportunities for shade among numerous trees located throughout the property. If you opt for a tent, we recommend one with open sides to encourage airflow.

Offer cold beverages early and often.
As we’ve all been taught, hydration is key…especially in sweltering summer heat. Nothing makes guests happier upon arrival at your event than being greeted with cold beverages. These can be tray-served by staff or friends, or, self-served from a trendy hydration station. Consider iced tea (try fruit-flavored versions to mix it up a bit!), lemonade, infused water, or even a signature frozen cocktail or mocktail.

Feature cool treats.
Interactive food options are all the rage in the world of events, especially when they help beat the heat. You might consider an ice cream or gelato cart, frozen popsicle bars (adult versions made with champagne are always a hit!), or a snow cone or shaved ice stand. Our team can help coordinate these “cool” vendors for you.

Utilize accessories that cool things down.
Small details can make a big impact. You can offer custom handheld fans that double as favors, misting stations or misting fans, or follow the lead of upscale cruise lines and resorts and offer cold towels with essential oils. These thoughtful extras can go a long way toward keeping your guests refreshed.

Dress for the weather.
Lightweight fabrics and breathable clothing are essential when it's hot. Let guests know in advance that your event is outdoors so they can dress appropriately. If you’re getting married, choose wedding attire that’s stylish and seasonally smart. Think linen suits and flowy dresses.

Protect guests from the sun and biting critters.
Set up sunscreen stations with travel-sized SPF bottles, bug spray, and even sunglasses. It’s a small but important gesture that guests will absolutely appreciate and wonder why they never thought of it!

The professional staff of The Venue at Lenoir City knows that a successful event is all about comfort and experience. Our team is here to help you plan ahead for summer heat to ensure your day is stress-free, sweat-free, and full of smiles. Book a tour today and see how we keep it cool…no matter the forecast!